St. Ignatius will be utilizing the SportsEngine app for all sports this year.   The app will allow coaches and parents to communicate via chat, share the schedule, RSVP for games and practices, sync up with your preferred calendar, and more.   By consolidating on one app across all sports and teams, parents will have ONE place to look for information for all kids in St. Ignatius sports, rather than multiple apps, emails, or group texts for each child for each sport.   

Teams and rosters are created by the Athletic Association, so parents and coaches do not need to do anything to set up or join a team.  The profile of the athlete that is created during registration is added to the team, and any parents/guardians tied to that profile will see the team.  Parents are not added separately, and can only be added by being a Guardian on their child's account.  Any active team your child is on will automatically show up on your app when the season begins.  You should not search for teams, add players, or invite others, as that will not add the existing member profile from the St. Ignatius directory and could result in duplicate accounts or other issues.  If you do not see the team, or for any issues or questions, contact stignatiuswildcatsaa@gmail.com. 

See sections below for instructions for parents, fans, and coaches, respectively. 

- ADD A NOTE TO RSVP:  When RSVP'ing for a practice or game, parents have the ability to click to three dots to the right of the RSVP and "add a note".  This can be used to share that a child might be late to a practice or game or other applicable details.  This helps avoid every parent of every child on the team receiving a notification of a new chat!  Coaches also have the ability to add a note to any player's RSVP to help keep track. 

It is the parent's responsibility to ensure the profile and settings are correct, and to RSVP on the app for ALL games and practices.  If you need support, please contact stignatiusaasecretary@gmail.com

INITIAL STEPS FOR PARENTS USING FOR FIRST TIME:
1. Download SportsEngine app on your mobile device.
2. Login using same credentials you used when logging in during registration.  Your active teams will automatically show up. 
3. Add an additional parent(s) to your profile. By default, each child will initially have ONE guardian tied to his/her master account (the parent who registered for the sport, regardless of whether additional parent contact info was provided on the registration).    If you have added guardians to the master account in previous seasons, you will not have to do this again. 
4. Enable notifications to ensure you don't miss important team updates. 

*If you do not see your child's team, have the parent who registered for the sport ADD YOU AS A GUARDIAN/PARENT by following the steps below.
**If one parent registered for fall sports, and a different parent registered for winter sports, you may have duplicate profiles.  In this case, simply "add guardians" to each account using the steps below. 

***ADDING ADDITIONAL PARENTS/GUARDIANS***:
When players are added to a roster, their profile from our directory is dragged and dropped to the team.  Anyone tied to the child's profile will automatically see the team.  If a parent cannot see the team, it is almost always because the parent is not a guardian on the child's account. ONLY THE PARENT ON THE CHILD'S ACCOUNT CAN ADD THEM!  Coaches, admins, coordinators cannot add another parent!  Follow the steps below. 
1. The parent who registered the child for the sport (or the parent who can see the team on the app) should open the Sports Engine app on a mobile device
2. Choose "Account" in the lower right-hand corner
3. Click on your child's name
4. Click the "Guardian" button in the lower right-hand corner
5. Choose "Add Guardian"
6. Toggle for which children this applies to and enter the email address to send the invitation.  Choose "save"
7. The additional parent will receive an invitation via email
****NOTE**** Coaches cannot add an additional email address to a team.  Only the parent on the master account of the child has the ability to add an additional parent to the child's profile.  Follow steps above or contact stignatiuswildcatsaa@gmail.com for assistance. 

FUTURE STEPS FOR PARENTS:
Once set up, parents will not need to redo any of the steps above.  Future teams that your child/children are rostered on will automatically show up when you open the app once the season begins.  The exception is if a child is registered for the sport using an account with a different email address, such as from a second parent.  In that case, additional guardians may need to be added.  Follow steps above to add guardians. 

***If you have a child that is new to St. Ignatius athletics in the FALL (such as an incoming Kindergarten student) as well as older kids that utilized the app last year, you may have to add a guardian for the new child. 

SPORTSENGINE.COM ON A COMPUTER 
In addition to using the app, parents can also manage the account, view schedule, and more by logging into www.sportsengine.com.  Login and choose SportsEngineHQ to manage your teams and account. 

SYNC WITH GOOGLE OR APPLE CALENDAR FROM THE APP: 
1. Click "Schedule" on the menu at the bottom of the app
2. Click the calendar icon with an arrow in the top right corner of the screen
3. Select your calendar and follow prompts

**Athletes should not have the SportsEngine app on their phone or access to the team chat, etc.**  However, some parents may be interested in sharing the calendar with an older child, grandparent, etc.  They do not need to have the app or login.  Instead, follow instructions below. 

- Copy the subscription link and text it to the other party
- The other party can then add a new calendar and copy the link from the text

Coaches are expected to use the app and keep the schedule up to date and accurate.

If you do not automatically see your team when you open the Sports Engine app on your phone, or if you need to adjust the roster, please contact stignatiusaasecretary@gmail.com.  Do not search for the team, create a team, or ask another coach to add you, as this will not give you access to the full function of the app or access to the existing St. Ignatius member directory.  You must be loaded as "staff/coach" by the Athletic Association only. 

SCHEDULING EVENTS:
Coaches can schedule events on the app, or on a computer using Team Center:

• Once a coach is logged into www.sportsengine.com, click SportsEngineHQ, then  "My Organizations" in the upper right corner as a drop-down menu. 
• Underneath "My Teams" should be any team on which the coach is loaded as a manager. 
• Click on the team's name
• The Schedule tab is on the left. 
• PRO TIP: When adding an event, such as a practice, consider naming it "Cross Country Practice" rather than simply "Practice."  When a parent links the SportsEngine calendar to their personal calendar, the event shows up in their personal calendar however it is named.  If there are multiple kids and practices scheduled, it's helpful to show "Cross Country Practice" rather than "Practice" for all sports. 

ADDING PLAYERS OR PARENTS
Coaches should not invite or add others or adjust the team roster in any way.  Coaches cannot access the existing member directory, and attempting to add others can lead to duplicate accounts and other issues.  Contact stignatiusaasecretary@gmail.com with any requests. 

NOTE: After each season, teams are muted/turned off in an effort to keep the app cleaned up for future seasons.  Teams can be reinstated with the click of a button from the Athletic Association.  If you'd like a former team turned back on, please contact stignatiusaasecretary@gmail.com.

- PRO TIP:  PIN IMPORTANT INFO BY USING "MESSAGING" FEATURE:  Coordinators can use the MESSAGES feature to send important information to coaches in the Head Coach Chat teams rather than the chat function.  For example, garage or locker codes or procedures that will be referred to by coaches throughout the season.  Open the app, select the team, and choose Messages.  Click the + and select all coaches.  Anything sent can always be found in the future in the Messages tab, making it essentially like pinning a post. This helps so coaches can find the information easily without having to scroll.   Similarly, coaches can use the MESSAGES function to help parents easily find information that may need to be referred to multiple times throughout the year. 

To inquire about adding another group or non-school sanctioned team consisting entirely of St. Ignatius students, contact stignatiuswildcatsaa@gmail.com.  

Please don't hesitate to contact  stignatiuswildcatsaa@gmail.com or stignatiusaasecretary@gmail.com with any questions or issues.